Our Constitution

1 Title

The club will be called “Tuff Fitty Triathlon Club”.

2 Objectives & affiliation

The aims and objectives of the club will be to:

offer coaching, training and multisport opportunities in triathlon
promote the club within the wider local community and the sport of triathlon
ensure a duty of care to all members of the club
operate in a way that is fair and inclusive to all club members; and
ensure that all present and future members receive fair and equal treatment.

The club will be affiliated to Triathlon England. The club may also be affiliated to other bodies as determined by the Committee in consultation with members as appropriate.

3 Committee

The club will be managed by a Committee composed of its officers:

Chair
Vice chair
Secretary
Treasurer
Head coach
Welfare officer(s)
Activities coordinator; and
General Committee member(s).

Only these officers will have the right to vote at meetings of the Committee.

All officers will be elected each year at the Annual General Meeting.

If a committee position becomes vacant during a year, a new officer may be appointed to that position at a committee meeting held in that year or elected at a Special General Meeting held in that year. Committee positions are normally held for up to three years.

The Committee may appoint sub-committees, working groups and/or advisors as necessary to fulfil its business. Where the Committee appoints a sub-committee, working group or advisor, it will put in place appropriate governance arrangements.

The Committee will meet at such times as it may be deemed necessary. The quorum at meetings shall be three.

The Committee will be responsible for adopting new policies, codes of conduct and rules that affect the organisation of the club.

The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

The club shall elect a men’s captain and women’s captain every two years at the Annual General Meeting. If a position for club captain becomes vacant during a year, a club captain may be appointed at a committee meeting held in that year or elected at a Special General Meeting held in that year.

The Committee may, as an acknowledgement of an outstanding contribution to the club, choose to award an individual or individuals the title of Honorary President. The Club’s Honorary Presidents are:

Clive Harvey (awarded title of Honorary President in 2024)

4 Membership

Membership consists of officers and members of the club.

All officers and members of the club must follow:

the club’s constitution
the club’s code of conduct
other club rules, regulations and codes; and
the rules, regulations and codes of Triathlon England and other bodies to which the Club affiliates.

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

5 Complaints, disciplinary and appeals

The Club will publish policy and procedures setting out how to deal with complaints, disciplinary and appeals. The Committee will be responsible for ensuring that the complaints, disciplinary and appeals policies and procedures are followed and kept up to date.

6 Finance

All club monies will be banked in accounts held in the name of the club.

The Treasurer will be responsible for the finances of the club.

The financial year of the club will end on 30 September. The Treasurer will present a statement of annual accounts to members at the Annual General Meeting.

7 The Annual General Meeting

The Annual General Meeting shall be held during October in every year to receive the Committee’s report and statement of annual accounts, elect officers and club captains and deal with any other matter on the agenda.

The Secretary must give members 21 days’ notice of the Annual General Meeting setting out the business to be considered. If members wish to raise additional agenda items, they must inform the Secretary seven days before the Annual General Meeting. The quorum at the General Meeting shall be 10% of membership.

8 Special General Meeting

The Secretary must call a Special General Meeting if requested to do so:

by a majority of the Committee; or
20% of the club membership.

The Secretary must give members 21 days’ notice of the Special General Meeting setting out the business to be considered.

9 Dissolution

A resolution to dissolve the club can only be passed at an Annual or Special General Meeting through a majority vote of the membership.

In the event of dissolution any assets of the club will become the property of Triathlon England or, if decided by majority of the membership, of any other such organisation that has similar objectives to the club.

10 Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an Annual General Meeting or Special General Meeting.

11 Adoption and acceptance

Tuff Fitty Triathlon Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

	26 November 2025
Graham Liddell Club Secretary

Constitution: First issued 1995, updated 1999, updated 2018, updated February and October 2025